How to track meetings using rational tools?

Preeti,

Good morning,

It depends on what tools you have deployed, the process and method:

I can only give you my view..  We are using RTC with Formal Project Management Template:

This includes "Milestones", "Tasks, "Change Requests ect.

RTC can help your team plan, assign and manage workload.

I have a Milestone work item to Record the Meeting Date, content, Ateendees, Mins. (which you could add attendees as Subscribers to review / comment etc,)

> Then I use "Tasks" -  Child Tasks (work items) to record any Actions etc. with Due dates .

as we don't use Milestones it' works for us;  but you could easily use "TASK - Title = "MEETING : Daily catch up 1" etc.

if you apply "Scrum" template then maybe a different set of WI to support?

Matt

 If you have DOORs NG, then its fairly easy to create a custom requirement artifact type that matches those needs. Of all the tools, that is really the best place for it, as you often get new requirements or enhancement requests, but they are not strongly structured like we might have for an RTC work item. I've created a custom RTC work item for meetings in the past, but honestly it litters the product with irrelevant items, when a team really just needs work items to keep track of tasks and defects, or manage those at a PM level. If you only have RTC, then I'd recommend you put those into a Sharepoint or Wiki site, and when needed, use a "Related Artifact" link in RTC to create an external URL Link. 

I would just create a custom RTC work item type for a meeting.

Hi Kenny,

Thanks for the suggestion of creating a customized artifact type using RDNG. I have created an artifact type named "Meeting". And I also added new attributes to it like- Date, Agenda, Attendees, Work Items/Tasks alongwith priority for the artifact.

Also, I will create a template for this artifact so that we can use it on daily basis.

Now, I have below doubts based on this-

1. I will have to create new artifact using above Meeting Artifact type(my customized artifact created) on daily basis as and when to record the MoM. Right?

2. Whatever tasks/work requests will be created based on those meetings will have to be linked to that particular MoM/Meeting Artifact. Correct?

3. If I create specific tasks/work requests and link it with our MoM then do we have any optio to disply it on dashboard or any option like creating a chart so that we can track those artifacts based on the completion of work items..? If this is possible it would be very good way of tracking our daily meetings and priority tasks.

I am using RTC , RDNG, RQM (Version 6.0.2)

I need urgent help.