Deleting Work Items Permission
"To delete work items, you must be a member of the JazzAdmins or the JazzProjectAdmins repository group; and, in the project area or team area, you must be assigned a role that has permission to delete a work item "
Accepted answer
What I did to have a similar functionality:
- Create a ProjectArea "Wastebasket" with same process. (Best is if you share the process from one central template project area).
- Create a Category "Wastebasket "in the ProjectArea "Wastbasket", because some workitems have the category set as mandatory field.
- Give some people of the projects access permission to the "Wastebasket"
Now the selected user of the project area (which have access to the "Wastebasket") can use the "Move to other Project Area" action on the "Work Item" Editor UI. Only drawback is security because Work Items in the "Wastebasket" are visible for other people than just the teammembers of the original Project Area.
Empty the "Wastebasket" is so just the job of an JazzAdmin.
Another concept is similar, but you just create a Category "Wastebasket" in your Project Area. But then the project has always to filter them out in queries etc..
Comments
I am running RTC 4.0 and am able to delete work items. I have Jazz Project Admin permissions. I am logged in with a project role of Scrum Master. And I have granted the Scrum Master role permissions to delete work items. Is it possible the work item you want to delete is in a team area with different permissions defined for deleting work items?
1 vote
Guido,
Thank you for your slick workaround. I might have to implement your solution if all fails.
Thanks again.
Daniel,
I'm running RTC 3.0.1, and it looks like it behavior is different in 4.0. I've to test this in 4.0 and see if it works as described in the documentation.
Thank you for your reply.
I found this thread after having a discussion with a colleague this morning. We were saying it seemed hacky and wierd that we had created a 'Trash Can' timeline/category/team to allow users to get their mistaken Work Items out of the way until an admin could find the time to delete them from the repository. Glad to know we weren't missing something obvious!
6 other answers
To confirm if you have Project level admin on a project, open the project in RTC Eclipse Client and navigate to the Overview tab and check if you are in the list of "Administrators"
Make sure you have "Work Items" - "Delete Work Item (server)" - "Delete a Work Item" Permission set on your project role.
Comments
Nhi P Ta, actually it's not necessary to be an Administrator on the project in order to delete. I have users that are not an Admin on the project but are in JazzAdmins repository group who can delete a work item in this team area.
Thank you for your reply.
Muktar, you are right with JazzAdmin access you should be able to delete work items. I should have stated that the above answer was for users with non JazzAdmin access.
Here's the caveat though ... this is valid for releases 4.0.2, 4.0.3 and 4.0.4 - however after an upgrade to 4.0.5 it no longer works
I have a custom role also that I call CCM Administrator - and give it all permissions at both the team and project areas - the upgrade to 4.0.5 added a couple of new entries and in some cases also updated the process templates with new "operational behaviour" elements.
I know its still working because I just populated two new systems from csv data - if the import is not working validate that your import is not trying to update any fields on your work item that are considered "contributor" - you can only update those if the users identified are on the project area - if a user doesn't exist it will stop and report an error that JazzAdmin is required.
Comments
Hi Karen,
I am not modifying any contributor while import ,modifying read only filed like status. And I observed some time I would get error "Bulk Work Item" update is not allowed.
Actualy want to give import cabability to Role1 and delete Work Item to Role2
Along with "Delete work Item" "Bulk Work Item Operation" permission is also needed? to delete work Item.
If not then "Bulk Work Item Operation" permissions is used for what?
Thanks,
Kavita