How can I create a single task and assign to a group
In this instance we have the need for 10 people to spend 1 hour in a review for a product. Can I create a task and assign it to a group vs having to create a task for each of the 10 people involved in the review?
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8 answers
In this instance we have the need for 10 people to spend 1 hour in a review for a product. Can I create a task and assign it to a group vs having to create a task for each of the 10 people involved in the review? Hi Kelley I haven't seen any "group" tasks like this. You need to have a task for each person involved and they own the task. One option is that you have the lead person be assigned the task and then everyone else is a subscriber - but this will not include the hour in their plans. Not sure if that helps - a good enhancement request though - can you add it to the RTC project and perhaps expand on what you need this to do. regards anthony |
Geoffrey Clemm (30.1k●3●30●35)
| answered Dec 02 '09, 2:08 a.m.
FORUM ADMINISTRATOR / FORUM MODERATOR / JAZZ DEVELOPER
Yes, the way to do this is to create one task, and then add the 10
people as "approvers" of that task. In particular, on the Approvals tab, create a new approval (of type "review"), and add the 10 people as approvers. Cheers, Geoff kelleyjazz wrote: In this instance we have the need for 10 people to spend 1 hour in a |
Yes, the way to do this is to create one task, and then add the 10 In this instance we have the need for 10 people to spend 1 hour in a I tried this out (adding everyone as an approver) and it does not seem to change the plan for the approvers - ie they don't have an extra 1 hour piece of work (or at least, it is not on their plan - but it is on the work to be done by the task owner). Not sure if it would make sense to be a 1 hour task so RTC seems to be doing the right thing here. So approvers works as long as you don't want to include them in the plan. anthony |
Yes, the way to do this is to create one task, and then add the 10 In this instance we have the need for 10 people to spend 1 hour in a I tried this out (adding everyone as an approver) and it does not seem to change the plan for the approvers - ie they don't have an extra 1 hour piece of work (or at least, it is not on their plan - but it is on the work to be done by the task owner). Not sure if it would make sense to be a 1 hour task so RTC seems to be doing the right thing here. So approvers works as long as you don't want to include them in the plan. anthony So in this case we need the hour to show up on everyone's plan so that when they spend the hour reviewing they know for each person it is an hour they will not be working. One idea that was kicked around was an overhead bucket for each person that this would fall into, with the use of that in conjunction with an task and approvers, it may accomplish what we need, hour logged as well as approvers. What do you think about that? |
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Geoffrey Clemm (30.1k●3●30●35)
| answered Dec 03 '09, 1:08 a.m.
FORUM ADMINISTRATOR / FORUM MODERATOR / JAZZ DEVELOPER
I personally think that trying to schedule time at the granularity of a
single hour is overkill. In particular, I don't think that you can realistically expect to have the predictions at that level of granularity to be right. But if you do want to do it, I'd recommend just creating regular work item tasks for the work. Cheers, Geoff kelleyjazz wrote: kestertowrote:Yes, the way to do this is to create one So in this case we need the hour to show up on everyone's plan so that when they spend the hour reviewing they know for each person it is an hour they will not be working. One idea that was kicked around was an overhead bucket for each person that this would fall into, with the use of that in conjunction with an task and approvers, it may accomplish what we need, hour logged as well as approvers. What do you think about that? |
But if you do want to do it, I'd recommend Geoff has the only solution that will work at the moment. Having time blocked out for people is kind-of sliding down the slippery slope where RTC becomes a time-management system where every minute is accounted for. Not sure I really want that personally but understand this is appropriate for other users. We talked yesterday about RPC (ProjectConductor) - I really need to see if that would be more suitable for detailed time management. Maybe adding one more work item would make this a bit easier....create a "top-level" work item for the review task and give it to the review owner. Ask the people to create sub-tasks with their 1 hour task associated with it. If the individuals do this themselves, this is a lot easier and you avoid having to create lots of tasks. Just an idea.... anthony |
Ralph Schoon (63.5k●3●36●46)
| answered Dec 03 '09, 4:56 a.m.
FORUM ADMINISTRATOR / FORUM MODERATOR / JAZZ DEVELOPER
I think I saw something on the current 2.0.0.2 milestone that could help in the short term. If I got it right with 2.0.0.2 you could use a work item template to help creating the work item structure.
I also remember seeing a discussion in this form that mentioned a request to reflect approvals and reviews in plans. Not sure about how time estimates would be managed with reviews though. Ralph But if you do want to do it, I'd recommend Geoff has the only solution that will work at the moment. Having time blocked out for people is kind-of sliding down the slippery slope where RTC becomes a time-management system where every minute is accounted for. Not sure I really want that personally but understand this is appropriate for other users. We talked yesterday about RPC (ProjectConductor) - I really need to see if that would be more suitable for detailed time management. Maybe adding one more work item would make this a bit easier....create a "top-level" work item for the review task and give it to the review owner. Ask the people to create sub-tasks with their 1 hour task associated with it. If the individuals do this themselves, this is a lot easier and you avoid having to create lots of tasks. Just an idea.... anthony |
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Geoffrey Clemm (30.1k●3●30●35)
| answered Dec 03 '09, 9:38 a.m.
FORUM ADMINISTRATOR / FORUM MODERATOR / JAZZ DEVELOPER
Yes, in 2.0.0.2 you can create a work item template with certain
"variables", but this is for a fixed structure of work items (at least, I didn't see a way to specify a variable number of work items, or a way of specifying a "group" of users). And yes, there is a request to allow a work item to be associated an approval (not yet implemented). But to handle the general case, I've created work item 100898 "Make it easy to "split" a work item into separate work items for a specified group of users.". Cheers, Geoff rschoon wrote: I think I saw something on the current 2.0.0.2 milestone that could |
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