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Licenses and archived users - Can you archive users?

Daniel Toczala (88211514) | asked May 28 '08, 8:09 a.m.
Got a question, and it is thought provoking. Knowing that we can archive data with Rational Team Concert/Jazz, the following two questions come up:

1. Can a user ID be made inactive or archived? Use Case is that User #1 is now moved to another project, and no longer works on the Blort project.

2. If a user is made inactive, even though they have various artifacts in the repository that are associated with them, do they still consume a named user license? Use Case is that User #1 has done work on numerous work items, and made numerous comments, and is now no longer on the project. Is the named user license still needed for that user?

Daniel Toczala
IBM Regional Practice Lead

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Jean-Michel Lemieux (2.5k11) | answered May 28 '08, 8:30 a.m.
Daniel, the answer is yes to both these questions.

Open the user editor in the rich client and run the "Archive" action. The user is archived and will no longer be allowed to log into the repository. The user will however still exist and you won't loose any of the audit trail made by that user in the repository.

Then, from that same user editor or from the web ui, remove the licenses for the developer. Again, removing licenses won't affect the audit trail.

Jean-Michel Lemieux
Jazz Source Control Team

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Matt Lavin (2.7k2) | answered Jul 15 '08, 3:31 p.m.
I believe that the licenses will be automatically removed when a user is archived, so the process of manually removing the licenses should (likely) not be needed. If that is not true, we should open a bug for that behavior.

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