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Lesson 4: View your work

In the last lesson, you logged on as the scrum master, met with the team, and assigned work to the individual team members. In this lesson, you log on as a team member and manage your workload.

About this task

During the sprint, team members start working on their assigned tasks, regularly report how much time remains to complete the tasks, and eventually resolve the tasks. They also track how much work is completed for a task. By reporting on and tracking their work, team members ensure that the correct information about the remaining work in a sprint is presented. Given that the scrum method emphasizes completed work, not started work, start and complete a work item before you move to the next item.

Procedure

  1. In the Login window, log on as a team member by typing bob in both the User ID and Password fields.
  2. Open the sprint backlog in your project by clicking Plans > All Plans, and in the Sprint 1 (1.0) section, click Sprint Backlog.
  3. View your workload in the taskboard: on the Planned Items tab, from the View As list, select Taskboard.
  4. Modify the Taskboard plan view to look like a developer-style taskboard:
    1. Click the Edit Plan View (Edit Plan View) icon, and then click Edit Taskboard.
    2. Click the down arrow that is next to the More (More) icon, and then click Group.
    3. In the list on the right, make sure that Owner is selected.
    4. Click OK, and then click Save. The taskboard is grouped by owners, as the next image shows.

    Developer’s taskboard with "owner" grouping

    You can view the tasks that are assigned to you and your team members. The columns indicate which tasks are started or completed. In addition, the left column displays the relationship of tasks to their parent items, which are usually stories.

  5. You can also use the tags argument to colorize work items. To use the tagging option, create the tag for the view, and then apply the tag to a work item:
    1. Click the More (More) icon, and select Colors.
    2. Click the gray Colors button and type a description name, such as APAR.
    3. On the same button, click the down arrow and select a color.
    4. In the field to the right of the button, click twice to open the list. Scroll to the end of the list, and click tags.
    5. Type the text to use for tagging, such as APAR. Colors with tagging option set.
    6. Click OK, and then click Save.
    7. Tag the work item by opening the work item and adding the term to the Tags field, as the next image shows. Defect with tag
    8. Return to the plan to see the result. The Calculation error work item is now colorized with the new color, which indicates that the work item is tagged with the APAR tag. colorized work item
      Tip: Another display option is the Kanban view. This view is like a taskboard, but you can set suggested ideals based on complexity, count, or hours for each column heading. As you move either above or below the limit ideal, the color in the column heading changes. The color change indicates where team members are over- or under-extended. For more information about using the Kanban view, see the "Display" section in Creating and editing plan views.
  6. As you begin to work on a task, update the work item with your progress. From the developer taskboard, you can change the status of a work item and open it:
    1. Drag a work item from the Open column to the In Progress column. The status of the task is automatically updated to In Progress.
    2. Complete some of the development work, and then click the work item title to open the work item.
    3. In the Time Remaining field, estimate the amount of work that remains before the task is complete.
    4. In the discussion section, click Add Comment to record your progress, and then click Save.

Results

Any team member can update information in the discussion section, which provides an excellent way to capture the history of the work item and use a collaborative approach.
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