Creating Program Board to visualize dependencies

You can create Program Boards to visualize dependencies in plan iterations across programs or teams.

Before you begin

You already need to have programs and teams created, in order to use Program Board.

About this task

To open Program Board, in the web client, click Plans > Program Board.

Procedure

  1. Read the informational page about Program board, and then click Click here to continue:
    Introductory page to Program Board
    1. In the Team areas page, select the team(s) that you want to include in your board. Alternatively, you can type the name of your team in the Search field. You can select up to seven team areas, and click Next.
      Program board team area
    2. In the Iterations page, select the parent iteration that you want to include in your board. The parent iteration determines which parent work items are shown on the board. After you select the parent iteration, select the child iterations. The child work items planned for any of the selected iterations are available to show on the board. The board shows only one level of parent-child iterations. Click Next.
      Program board iterations
      About selecting iterations:
      • You can select iterations from a non-project timeline.
      • When you select a parent iterations, the immediate children are also included.
      • You can select Include Backlog to include the Backlog iteration configured for the timeline.
      • There is no limit to the number of iterations that can be selected.
      • The order of the iteration columns is based on their end date.
      • If an iteration does not have an end date specified, then it is shown in the order of its selection in the preference view of the board.
      • You can display the dependencies between the learning milestone and child work item types for the selected iterations and teams on the board.
      • Learning milestones:
        • You can display the dependencies between the learning milestone and child work item types for the selected iterations and teams on the board.
          Display learning milestone dependencies
          Display learning milestone dependencies
        • You can filter the learning milestone dependencies on the Display Options tab of the Preferences window:
          Display learning milestone dependencies
      • Learning milestones planned for the backlog are also shown on the board.
      .
    3. In the Parent work item type field, select the type of work item that you want to be the parent work item. Click Next.
      Program board work items

      Work item types are shown in a list for parent and child work item types, and when you select a parent work item type is selected, then the default child work item type configured for the parent work item type in the project is selected automatically. You can change the child work item type.

      About display of parent work item type work items in the table:
      • The parent work item type work item without dependency is shown only in the lane where its last child is delivered.
      • If the iterations do not have end dates, then the parent work item type work item is not shown.
      • If the last iteration, where the child is delivered, is not shown on the board then the parent work item type work item will not be shown on the board.
      • If the parent work item type work item has children with dependencies, then the parent work item is shown for the dependency.
      • If the parent work item does not have any children, the parent work item does not show up in the table.
    4. In the Display Options field, select the type of work item and dependencies you want to display on the board. Click Finish.
      Program board display options

      The display options allow you to display different dependency links. You can also filter out work items that do not have dependencies.

  2. Your program board displays. Notice that when you hover over the colored work item blocks along the top of the page, you can see what work items are being included:
    Program board display

  3. You can configure the settings of the Program Board display:
    1. Click the Show Legend icon Show legend to show the legend for the Program Board:
      Legend
    2. Click the Refresh icon Refresh icon to refresh the page.
    3. Click the Show Preference View icon Show preferences view icon to open to the Program Board preferences page:
      Program board display options

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