Adding existing users

You can add users who are already in the repository to a project area or a team area.

Before you begin

You must be a member of either the JazzProjectAdmins group or the JazzAdmins group; be an administrator of the project area; or have the Modify the collection of team members permission.

About this task

Before you can add a user as a member of a project area or team area, the system administrator must add the user to the repository. For details about adding users to the repository, see Creating users.


  1. Navigate to the project area in the administrative web interface. See Logging in for project administrators and team leads (web).
  2. To add a user as a member of a team area, click the team area from the Team Hierarchy section. From within the project area or the team area, in the Members section, click Add.
  3. Enter the name of the user who you want to add. You can use wildcard characters to search for the name. Select the user from the list of Matching users and click the arrow to move that user to the Selected users pane.
    Screen capture of the first page of the Add New Members wizard. The name Bert is entered in the search field and appears in the Matching users pane. To the right of the Matching users pane is the Selected users pane. Arrows between the two panes let you add and remove members from the Selected users pane.
  4. Click Next. Select one or more roles to assign to the user. Click Finish.
  5. Click Save on the project area page to save the changes to the project area.


After adding users to a team, you are prompted to send an email invitation to the new members to join the project area or team area. The Invite to Join Team window contains default welcome text, which you can change. The window also contains a properties section that identifies the repository name, user ID and name, project area, and, if applicable, team area. For Change and Configuration Management project areas, users can copy the properties and paste them into the Accept Team Invitation window in the IBM Engineering Workflow Management (EWM) client for Eclipse IDE. Depending on your team's process, after accepting the invitation to join a Change and Configuration Management project area or team area, new users receive new work items to guide them through common team tasks, such as setting up instant messaging, finding work items, and creating a repository workspace.

What to do next

By default, the predefined process templates have the Create Initial Work Items follow-up action enabled on the Generate Team Invitation operation. This follow-up action creates several work items and assigns them to the new members of the project area or team area. To disable or modify the follow-up action in the EWM client for Eclipse IDE, see Modifying operation behavior (preconditions and follow-up actions) in project areas and team areas.